ILARIA is a consulting company providing a full range of HR solutions and process digitalisation through a system developed by us. At ILARIA, a team of HR experts offers services essential to your organisation's success: HR outsourcing and recruitment, market research, and software solutions.

Company ILARIA is looking for a “Procurement Manager” for a partner company.

Position: "Procurement Manager"

Work format: Full-time, on-site

Work schedule: 5 days a week

Working hours: 09:30 – 18:00

Number of vacancies: 1

Key Duties and Responsibilities:

• Systematic receipt and processing of procurement requisitions;

• Coordinated collaboration with relevant company departments to identify purchasing needs;

• Participation in drafting and agreeing annual and quarterly procurement plans to ensure efficiency;

• Sourcing, receiving, and analysing commercial proposals in accordance with terms of reference;

• Organising the tender process in compliance with internal procedures and selecting the winning supplier;

• Securing electronic approval from management for the winning commercial proposal;

• Placing orders with suppliers and managing communications at all stages of the procurement process;

• Initiating the contract drafting process in coordination with the Legal Department where necessary;

• Verifying the accuracy of contractual terms and their compliance with pre-agreed conditions;

• Delivering the electronic version of the contract to the supplier for confirmation and signature;

• Collaborating with the Logistics Department to ensure the timely and seamless transportation of goods;

• Participating in inventory management and stock control processes;

• Monitoring the alignment of the procurement plan with current inventory levels;

• Responding to breaches of contractual terms by suppliers and notifying the relevant internal structures;

• Managing the end-to-end procurement cycle – from requisition to delivery;

• Analysing and optimising terms with existing suppliers;

• Sourcing and evaluating new suppliers;

• Continuously updating and managing the supplier database;

• Conducting market research and price analysis;

• Initiating measures to improve financial and operational efficiency;

• Analysing data and reporting to management;

• Liaising with suppliers regarding defective products or documentation discrepancies;

• Ensuring the accuracy and completeness of procurement-related documentation;

• Maintaining compliance with internal procedures and international standards.

Qualifications and Requirements:

• Higher education in Business Administration, Economics, Logistics, or a related field;

• A minimum of 3 years of experience in procurement;

• High level of proficiency in English and Russian is required;

• Experience in manufacturing or the industrial sector will be considered an advantage;

• Knowledge of international trade terms and procurement conditions.

Professional and Personal Skills:

• Strong negotiation skills;

• Analytical thinking and attention to detail;

• Proficiency in ERP systems and office software; experience working with 1C is desirable;

• Effective time and task management skills;

• High sense of responsibility;

• Strong communication skills and the ability to work in a team;

• Strong organisational skills and structural thinking;

• Proactive approach and effective problem-solving skills.

If interested, please upload your CV via the following link: ILARIA. Please be sure to specify the vacancy title - "Procurement Manager".

Please note that only shortlisted candidates will be contacted for an interview. 

​​We wish you the best of luck!​