1. INTRODUCTION

This Privacy Policy describes how ILARIA collects, uses, protects, and discloses information when users access our website, mobile application, and related human resources management services. We are committed to safeguarding the privacy of our clients and their employees, ensuring that all data processed through our platform is handled with the highest standards of security and transparency.

2. INFORMATION WE COLLECT

To provide comprehensive HR technology solutions, including payroll automation, task management, and organizational efficiency tools, we must collect and process various categories of data.

· Personal Identification Information: This includes full names, email addresses, phone numbers, dates of birth, and physical addresses provided during account creation or system onboarding.

· Employment and HR Data: Information related to professional roles, including job titles, department assignments, employee identification numbers, performance metrics, training records, and attendance logs.

· Financial Information: For the purpose of payroll processing and administration, we may collect banking details, tax identification numbers, and compensation history.

· Usage and Device Data: We automatically collect technical information when you interact with our application, such as IP addresses, device types, operating systems, application crash reports, and specific user actions within the platform.

3. HOW WE USE YOUR INFORMATION

The data collected is strictly utilized to deliver, maintain, and improve our Services.

· Service Delivery: To facilitate core HR functionalities, process payroll, manage employee schedules, and support task management workflows.

· Communication: To send administrative notifications, system updates, security alerts, and respond to user inquiries or support requests.

· Platform Improvement: To analyze usage trends, evaluate the effectiveness of new features, and optimize the overall organizational efficiency of the platform.

· Compliance and Security: To enforce our terms of service, monitor for fraudulent or unauthorized activity, and comply with applicable legal and regulatory obligations.

4. DATA SHARING AND DISCLOSURE

We do not sell, rent, or trade personal data to third parties for marketing purposes. Information is only shared under the following circumstances:

· Service Providers: We may share data with trusted third-party vendors who assist us in operating our platform, such as cloud hosting providers, secure communication services, and specialized financial processors. These parties are contractually bound to maintain strict data confidentiality.

· Employer Access: As an HR management system, data entered by or about an employee is accessible to authorized administrators and management personnel within the respective client organization.

· Legal Requirements: We may disclose information if required to do so by law, subpoena, or other legal processes, or to protect the rights, property, or safety of ILARIA, our users, or the public.

5. DATA SECURITY

We implement rigorous administrative, technical, and physical security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes data encryption in transit and at rest, secure server infrastructure, and regular security audits. However, no method of transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute data security.

6. USER RIGHTS AND CONTROLS

Depending on your jurisdiction, you may have specific rights regarding your personal data. Users have the right to request access to the personal information we hold about them, request corrections to inaccurate data, and, where applicable, request the deletion of their data. Employees utilizing the platform through their employer should initially direct such requests to their organization's HR department or designated platform administrator.

7. CHANGES TO THIS PRIVACY POLICY

We reserve the right to update this Privacy Policy periodically to reflect changes in our operational practices or legal obligations. When significant modifications are made, we will notify users by revising the "Effective Date" at the top of this document and, where appropriate, providing direct notification through the application or via email.

8. CONTACT INFORMATION

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

· Email: info@ilaria.ge